About

Employment

Brooks School provides a co-educational, college preparatory program for roughly 380 students on a 251-acre campus overlooking Lake Cochichewick.

Small classes allow students to work closely with teachers, fostering a relationship that is at the core of the warm, close-knit community. With a challenging academic curriculum that includes 17 advanced placement courses, Brooks also offers opportunities to study abroad in Africa, Europe and South America. A unique summer science program places fifth-formers in labs at Massachusetts General Hospital and Tufts Medical Center, as well as in the wilds of Tanzania and on the coast of Canada in Labrador. On the stage and in the gallery, visual and performing arts are an integral part of school life, while on the athletic fields, numerous teams have won New England or league championships in recent years.

The average faculty tenure of approximately 10 years reflects an atmosphere and culture that recognizes the importance of exceptional teachers. Brooks is a great place to work.
Nondiscrimination Policy
Brooks School does not discriminate on the basis of race, gender, color, sexual orientation, disability or religion in the administration of its educational policies, admission policies, employment policies, financial aid and loan programs, athletic programs and other school administered programs and activities.

Available Positions

List of 7 items.

  • Administrative Assistant to the Health Center

    POSITION DESCRIPTION
    Position Title: Administrative Assistant to the Health Center
    Employment Category:  Part Time 
    Permanent/Temporary:  Permanent
    Reports to:  Director of the Health Center 
    Exempt/Non-exempt:  Non-exempt 
    Schedule (hours and weeks):  Academic year, 3 hours per day, Monday thru Friday 3:00-6:00 pm, with some flexibility preferred 
    Benefits Eligible:  No 
    Prepared by:  Tracey Costantino
    Date:  June 2016
     
    SUMMARY DESCRIPTION
    The Administrative Assistant will manage phone and electronic communications; set up student appointments on and off campus; manage files, records and inventory and assist with general office management and housekeeping duties as needed.
     
    ESSENTIAL FUNCTIONS AND KEY OBJECTIVES
    • Manage phone and electronic communications in a discreet and confidential way answering questions and resolving or referring calls to the appropriate parties promptly and efficiently
    • Arrange student appointments with health care providers on and off campus; arrange for transportation if necessary
    • Manage electronic and paper student health records
    • Communicate with student health insurance providers regarding coverage
    • Assist with finding coverage for open nurse shifts
    • Process requisitions and invoices according to procedures established by the Business Office
    • Maintain department supplies, inventory and equipment
    • Take initiative to identify and perform other duties to help the Health Center run as smoothly as possible including, but not limited to obtaining meals for students, running errands, making beds, or driving students to medical appointments

    QUALIFICATIONS

    Experience
    • Experience working in the health care field is desirable
    • Microsoft Office data base expertise required

    Knowledge, Skills and Abilities
    • Excellent interpersonal, communication and collaboration skills
    • Comfort working with adolescents and their families
    • Energetic and well-organized initiative-taker
    • Ability to work in a fast-paced environment with a constantly changing set of demands
    • Ability to perform the work with attention to and respect of the need for confidentiality
    • Current driver’s license
    • Successful completion of a criminal background investigation check

    PHYSICAL DEMANDS
    • Ability to lift 40 pounds
    • Ability to bend and twist to make beds
    • Ability to sit for 3 hours at a time at a computer
    • Ability to drive a car with a passenger in the back seat

    CONTACT: hr@brooksschool.org
  • Advancement Office Manager

    POSITION DESCRIPTION
     
    Position Title: Advancement Office Manager   
    Employment Category:  Full Time   
    Permanent/Temporary:  Permanent   
    Reports to:  Director of Development   
    Exempt/Non-exempt:  Non-exempt   
    Schedule (hours and weeks):  37.5 hours per week, 52 weeks per year   
    Benefits Eligible:  Yes   
    Prepared by:  Gage Dobbins   
    Date:  08/23/16

    SUMMARY DESCRIPTION
    The Advancement Office Manager handles a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. The Advancement Office Manager is exceedingly well organized, flexible and enjoys the administrative challenges of supporting a small office of diverse people and programs.
     
    The ability to interact with faculty and staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Exceptional written and verbal communication skills, confidence in Excel and relational databases, strong decision making ability and attention to detail are equally important.

    ESSENTIAL FUNCTIONS AND KEY OBJECTIVES
    Support for Director of Development
    Provide high-level administrative support to the Director of Development by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, arranging conference calls, and scheduling meetings.

    Gather data and assemble multiple reports for Advancement report with the Director for Trustee meetings to be submitted to the Head of School.
     
    Office Management
    • Assume responsibility for the operational management of the Advancement Office.
    • Familiarize new employees with office personnel and procedures.
    • Assist the Director of Advancement in the development and implementation of policies within the office.
    • Provide administrative support to the Advancement Office.
    • Take initiative on requests and inquiries of an administrative nature.
    • Answer phone calls directed to the advancement office, answer questions and resolve or refer calls to appropriate party promptly and efficiently.
    • Assure discreet and confidential handling of all advancement office business.
    • Oversee the office budgets, reconciling expenses and revenues on a monthly basis.
    • Process requisitions, expense reports, purchasing card reports and invoices according to procedures established by Business Office.
    • Maintain Advancement Office calendars (conference room, in/out of office, conference calls).
    • Maintain files of all requisitions, invoices and budget-related materials.
    • Maintain department supplies, inventory and equipment.
    • Maintain department files.
    • Process and distribute constituent death notices.
    • Complete all other related tasks as assigned.
     
    Support for other outward facing office members
    • Provide administrative support to the Director of Alumni and Parent Events, Director of Annual Giving, Director of Stewardship and Associate Director of Development.
    • Serve as registration point for all alumni and parent functions. Assist in preparing registration packets for events as needed. Enter data into Raiser’s Edge and onto website.
    • Produce nametags and reception attendance sheets for all events.  
    • Run reports from Raiser’s Edge as requested for members of the staff for data pulls and event planning.
     
    Stewardship
    • Provide administrative support to the Stewardship Director
    • Maintain files of current endowed and restricted funds
    • Coordinate the administration of all pending endowed and restricted funds
    • Create files for new funds as needed, coordinating with Database Manager and Business Office
    • Obtain market values of endowed funds and balances of restricted funds from Business Office and update master spreadsheet
    • Prepare and send endowed fund market value reports to donors
     
    ADDITIONAL RESPONSIBILITIES
    Performs additional functions incidental to office activities including working occasional evening and weekend events.
     
    QUALIFICATIONS
    Education: Associates degree required
     

    Experience
    • Experience working in the non-profit field is desirable
    • Experience in Word, Excel, Google platform, Raiser’s Edge (blackbaud)
     
    Knowledge, Skills and Abilities
    • Ability to take initiative, multi-task & work well under pressure
    • Experience with mail merges and macros
    • Highly organized, detail oriented, with excellent follow through
    • Exceptional skills in working with others
    • Outstanding oral, written and telephone skills
    • A team-focused sensibility
    • Flexibility and willingness to work outside of normal hours on occasion

    To apply for this position, please email a cover letter and resume to Director of Development Gage Dobbins.
  • Assistant Crew Coach

    Title: Assistant Crew Coach
     
    Supervisor: Director of Athletics/Director of Rowing
     
    Start Date: March 2017
     
    POSITION SUMMARY:
     
    The Assistant Coach is responsible for assisting the Director of Rowing and Head Coach (girls or boys) in all aspects of the rowing program. This includes developing and mentoring athletes on and off the water, supervising daily operations, maintenance of equipment, planning and arranging for travel for athletes and equipment, supervising storage, care, and inventory of all equipment and supplies.   Coach will have direct daily interaction and primary supervision of up to two coxed fours.  

    PRIMARY RESPONSIBILITIES:
    • Assume responsibility for safely and effectively coaching Brooks School crews on Lake Cochichewick Monday through Saturday from late March to late May. Practices are typically in the late afternoon.
    • Communicate and collaborate daily with other coaches on topics of technique, training plans and dynamic boat lineups throughout the season
    • Encourage and motivate students individually, as a boat and as members of the Brooks Crew
    • Assist the Director of Rowing with the administration of practices, regattas and trips, including attending rowing events throughout the season
    • Attend to First Aid requirements, escalating any problems as necessary
    • Possess and maintain a coaching philosophy that is in accordance with the mission of Brooks School
    REQUIRED KNOWLEDGE, SKILLS, AND EXPERIENCE:
    • A positive outlook with enthusiasm for the sport of rowing
    • A college degree with relevant experience coaching at the high school or college level and/or a successful personal background in competitive rowing
    • Demonstrated ability to work effectively with secondary school students
    • Experience (or readiness to learn) in operating launches with outboard engines
    • A strong commitment to the student-athlete concept
    • Strong technical understanding of the rowing stroke
    • Effective verbal and written communication skills
    • A valid driver’s license and ability (or readiness to learn) to haul a boat trailer
    • Pass background check and other references, as needed
    If interested, please send a short letter of introduction and a resume to hr@brooksschool.org 
  • Controller

    SUMMARY DESCRIPTION
    Brooks School is searching for an experienced Controller to manage the accounting staff and to be responsible for the oversight and integrity of all accounting policies, procedures, operations, reporting, analysis and auditing.  As a strategic partner to the CFO, the Controller must be able to provide leadership in identifying and implementing best practices for all accounting and financial functions while promoting a service-oriented and collegial environment.
     
    ESSENTIAL FUNCTIONS AND KEY OBJECTIVES
    • Participate fully as a member of the Finance and Operations team with an emphasis on effective communication and collaboration in support of a culture of accuracy, productivity and continuous improvement
    • Oversee the School’s internal control structure related to the policies, procedures and documentation of all accounting and financial reporting activities; exercise prudent financial judgment
    • Manage the staff with the goal of improving the quality of work in the office; provide training, direction, motivation, and opportunities for skills development
    • Prepare timely and accurate monthly financial statements ensuring that the School complies with all applicable accounting procedures and standards in accordance with Generally Accepted Accounting Principles (GAAP) and the Financial Accounting Services Board (FASB)
    • Endowment tracking and reporting in accordance with Uniform Prudent Management of Institutional Funds Act (UPMIFA)
    • Perform financial analysis and documentation in support of the financial statements, annual budgets and strategic financial planning
    • Work to maximize department utilization of the Senior Systems accounting system
    • Plan, facilitate, and coordinate the annual independent financial audit and the 403(b) audit
    • Work collaboratively and effectively with all members of the School community to improve accounting practices and procedures throughout the School’s operations
    • Prepare responses to surveys and all required government reports
    • Other tasks and duties, as assigned.
    QUALIFICATIONS
     
    Education
    • A Bachelor’s degree in accounting or finance; with advanced degree or CPA with audit experience preferred.
    Experience
    • A minimum of seven years relevant experience in progressively responsible positions within a not-for-profit accounting environment, preferably in private education; three of those years in a supervisory role.
    Knowledge, Skills and Abilities
    • Demonstrated ability identifying and implementing “best practices” for financial and administrative management
    • Demonstrated knowledge of  non-profit accounting and reporting specific to net assets, revenue recognition, investments, and endowments
    • Advanced computer skills and thorough knowledge of software applications, in particular Microsoft Excel (e.g. pivot tables, what-if analysis within worksheet and workbooks, macros), Word, Access, and Outlook as well as payroll and accounting software applications such as ADP and Senior Systems
    • Demonstrated knowledge and understanding of endowment accounting
    • Excellent interpersonal and communication skills; ability to effectively communicate complex financial or accounting information to non-accountants
    • Excellent analytical, strategic, mathematical and quantitative skills
    • Strong attention to detail and accuracy
    • Strong organizational skills, ability to establish and manage multiple priorities, and ability to work under pressure while maintaining the highest professional standards
    • Ability to manage, motivate and evaluate staff; team-building and change management experience preferred
    • Ability to work collaboratively with a diverse group of faculty, staff, parents and other constituents with fairness, respect, consistency and integrity
    • Ability to develop proposals, RFPs, presentation materials and other written materials
    • Creative ability, a positive outlook, an excellent work ethic and a sense of humor
    • Demonstrated ability to embrace and share the school’s mission
    • Ability to travel and work evenings and weekends as necessary
    PHYSICAL DEMANDS
    • Must be able to travel across campus as needed
    • Must be able to sit for long periods at a desk working on the computer
    TO APPLY
    For more information about Brooks School, please visit www.brooksschool.org/about/employment.
    Interested candidates should send a cover letter and resume to hr@brooksschool.org.
  • Director of Auxiliary Programs

    Position Title: Director of Auxiliary Programs
    Permanent/Temporary:  Permanent
    Reports to:  Paul Griffin, CFO
    Exempt/Non-exempt:  Exempt
    Schedule (hours and weeks):  Full-time, 40+ hours, 52 weeks. Evening and weekend hours may be required.
    Basic schedule:  Vary based on event
    Benefits Eligible: Yes
    Prepared by:  Beth McNeff
    Date:  August 23, 2016
     
    SUMMARY DESCRIPTION
    Reporting to the Chief Financial Officer, the Director of Auxiliary Programs is responsible for overseeing the coordination and administration of all aspects of on-campus summer programs including planning, organizing, staffing, leading, and controlling program activities.

    ESSENTIAL FUNCTIONS AND KEY OBJECTIVES
    • Plan the delivery of the overall program and its activities in accordance with the mission and the goals of the School.
    • Develop new initiatives to support the strategic direction of the School.
    • Develop and implement long-term goals and objectives to achieve the successful outcome of the program
    • Develop an annual budget and operating plan to support the program
    • Develop a program evaluation framework to assess the strengths of the program and to identify areas for improvement
    • Develop funding proposals for the program to ensure the continuous delivery of services
     
    Organize the program
    • Ensure that program activities operate within the policies and procedures of the School
    • Ensure that program activities comply with all relevant legislation and professional standards
    • Develop forms and records to document program activities
    • Oversee the collection and maintenance of records on the clients of the program for statistical purposes according to the confidentiality/privacy policy of the organization
    Staff the program
    • Recruit, interview and select well-qualified program staff
    • Ensure all staff members receive orientation and appropriate training in accordance with organizational standards
    • Supervise program staff by providing direction, input and feedback
    Manage the program
    • Work with Director of Facilities to make sure the appropriate set-up and buildings are accessible to attendees.
    • Respond to inquiries and resolve customer issues/complaints.
    • Work closely with other team members to ensure successful execution of directives; coordinate expense management; prepare final billing and reconciliation.
    • Serve as “on-call” point of contact for residential programs. Also act as point of contact in the event of injury during the Vogelsinger soccer camps.
    • Maintain consistent communication internally and externally throughout the event planning process.
    • Develop manageable work flow timelines based on important deadlines to ensure that commitments are met accurately and on-schedule.
    • Ensure guests are happy and needs are met, providing assistance when needed.
    • Coordinate the delivery of services among different program activities to increase effectiveness and efficiency
    Control the program
    • Ensure that the program operate within the approved budget
    • Monitor and approve all budgeted program expenditures
    • Monitor cash flow projections and report actual cash flow and variance to the CFO on a regular basis (monthly/bimonthly)
    • Identify and evaluate the risks associated with program activities and take appropriate action to control the risks
    • Monitor the program activities on a regular basis and conduct an annual evaluation
    • Report evaluation findings to the CFO and recommend changes to enhance the program, as appropriate
    QUALIFICATION

    1. Education
    • Bachelor’s degree preferred.

    2. Knowledge, Skills and Abilities

    • Professional verbal and written communication skills.
    • Knowledge of program management
    Proficiency in the use of computers for:
    • Word processing
    • Simple accounting
    • Databases
    • Spreadsheets
    • E-mail
    • Internet
    PHYSICAL DEMANDS
    • Ability to walk for long periods of time around campus  
    • Ability to lift and/or move up to 30 pounds
    • Ability to climb stairs to reach the office
    • Ability to sit at a desk for much of the work day working on the computer
    Ability to work independently in a busy and sometimes noisy office environment
  • Director of Donor Relations

    POSITION DESCRIPTION
    Position Title: Director of Donor Relations  
    Employment Category:  Full Time    
    Permanent/Temporary:  Permanent   
    Reports to:  Director of Development          
    Exempt/Non-exempt:  Exempt    
    Schedule (hours and weeks):  40 hours per week, 52 weeks per year           
    Benefits Eligible:  Yes                  
    Prepared by:  Gage Dobbins        
    Date:  8/29/2016                          
     
    SUMMARY DESCRIPTION
    Reporting to the Director of Development, the Director of Donor Relations will fully develop, implement and manage a school-wide donor stewardship program designed to foster and nurture long-term meaningful relationships between the school and its donors. The Director of Donor Relations will work closely with the Director of Annual Giving to engage donors in a segmented outreach.  This position will also work with all external facing officers on stewardship and donor engagement materials. The Director of Donor Relations will fulfill the School’s gift obligations, track the status of the School’s 150 endowed and restricted funds, and steer the stewardship program toward a proactive, comprehensive approach. In addition, the Director will research grant monies and write proposals as necessary.
     
    ESSENTIAL FUNCTIONS AND KEY OBJECTIVES
    Oversee the advancement office gift acknowledgement program ensuring timely response to every gift received.  Write all gift acknowledgement letters and assume responsibility for suggesting alterations for special gifts.

    Provide substantive reports (financial and utilization) to donors regarding the impact of their gift to fulfill obligations, foster good will toward Brooks School and maintain positive relationships with the School’s donors.

    Develop stewardship plans for new funds as they are created. Work with business office to track the status of all funds and ensure fund expenditure is timely and in accordance with the intent of the donor.

    Facilitate a connection between recipients of financial aid, prizes, and stipends with their respective benefactors by producing anecdotal reports, personalized letters and events that will foster a relationship between the parties.

    Prepare yearly calendar demonstrating a clear overview of the program with set goals and deadlines, including monthly tasks and action steps with a key objective of establishing a structured, systematic stewardship program, which will outlast changes in staff and assure perpetual and mutually beneficial relationships with donors.

    In conjunction with School programs and faculty, write and edit grant proposals and progress reports; researching corporation and foundation prospects as necessary to garner funds.  Maintain a tracking system and acknowledge all foundation and corporation giving.

    During the capital campaign will develop and write content for quarterly stewardship reports to donors to the campaign.

    Support Advancement efforts, including but not limited to Giving Day and Alumni Weekend.
     
    ADDITIONAL RESPONSIBILITIES
    Coordinate with Director of Development to schedule and plan stewardship calls to donors.

    Oversee development of all donor recognition signage, including design and installation by outside vendors. Maintain inventory of campus signs.

    Support the fundraising efforts of advancement directors through performance information on gifts and writing assignments as necessary.

    Maintain fund data on Raiser’s Edge

    Establish Raisers Edge links for all funds to benefactors and recipients; create contacts as necessary, set fund parameters, and establish historical perspective.

    Performs additional functions incidental to office activities including working occasional evening and weekend events
     
    EDUCATION, EXPERIENCE AND SKILLS REQUIRED

    1. Education
    Bachelor’s degree required, preferably with a focus in communications
     
    2. Experience
    Experience in independent school and/or in college/university fundraising is desirable.
    3-5 years experience of business writing
     
    3. Knowledge, Skills and Abilities
    • Superior oral and written communications skills.
    • Ability to write reports, correspondence and appeals.
    • Ability to manage complex projects and meet deadlines.
    • Demonstrated self-motivation, problem solving and managerial skills.
    • Ability to devise and oversee donor-centered events.
    • Ability to effectively present information in one-on-one and small-group situations to faculty, students, and volunteers, including Trustees.
    • Ability to develop effective relationships with donors, volunteers, alumni and parent leadership volunteers, administration, faculty, staff, and other members of the School community. 
    PHYSICAL DEMANDS
    None

    To apply for this position, please email a cover letter and resume to Director of Development Gage Dobbins.
  • Part-Time Rink Attendant

    SUMMARY DESCRIPTION
    Brooks School is looking for an individual to work 20-30 hours plus per week from mid-August through mid-March supporting and maintaining the ice rink and operating the ice rink in a safe and clean manner that provides an excellent experience for the Brooks community and all other users.

    ESSENTIAL FUNCTIONS AND KEY OBJECTIVES
    • General awareness of operational needs, student and adult behavior, and other risk management issues;
    • Address all operational, behavior and risk management issues requesting assistance as appropriate:
    • Operate and maintain Zamboni ice resurfacing machine. Training will be provided as required;
    • Clean all areas of the rink including common areas, locker rooms and the parking lot;
    • Remove any accumulated trash to a disposal location;
    • Maintain the cleanliness of the ice rink boards and glass system;
    • Restocking of vending machines; 
    • Weekly ice maintenance via the use of hand tools and an ice edging machine; 
    • Changing of filters on heating unit; 
    • Be on the look-out for any ice rink building system abnormalities;
    • Ice installation and removal; 
    • The employee must maintain a functional awareness of the typical hazards of the workplace; this includes but is not limited to OSHA regulations pertaining to workplace safety and chemical use; read and understand related safety documents;
    • Understand and follow the regulations in the "Brooks Handbook";
    • Other duties as assigned.
    QUALIFICATIONS
    Education: High School graduate or GED preferred
    Experience: Ice rink operation experience preferred

    PHYSICAL DEMANDS
    The work performed by ice rink attendants is physical and requires 8 hours or more a day of physical activity including but not limited to performing the following tasks:
    • Bend, lift, twist, kneel, reach and perform other movements to fully maintain the ice rink;
    • Read and understand employment-related safety information;
    • Lift up to 50 pounds repeatedly;
    • Work in temperature ranging from below zero to fifty degrees. 
    • Be capable of safely operating indoor and outdoor rink maintenance and ice maintenance equipment;
    • Be capable of shoveling snow during snowstorms to keep walkways to rink clear
    CONTACT: hr@brooksschool.org
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